This guide will show you how to use the photocopiers in your local library.

You can print or download this Photocopying Helpsheet [651KB].

Our Ricoh photocopiers are designed to be easy to use. If you’ve used a copier before you’ll find them straightforward. If you haven’t, don’t worry – these instructions will have you copying like a pro.

Photocopier Home Screen

If the screen is blank simply touch it to access the home screen. Tap Copy to begin using the photocopier.

Photocopier Tray Select

Next you need to put money in the coin box. A4 copies: 15p for black and white, 50p for colour; A3 copies: 20p for black and white, £1.00 for colour. (NB: The machine does not give change; please ask a member of staff).

Once you have put money in the coin box, the screen will display the full range of options.

Photocopying menu screen

From here you have scope to change from standard like for like print, as follows:

· You can make a colour print by clicking on the Black and White tile. You will then be offered Colour as an alternative (Note that the money you put in must then be at least 50p.)

· You can increase or reduce the ratio of your print by clicking on Reduce/Enlarge.

· You can make more than one copy of your original by going to the Quantity tile and clicking the plus sign until you reach the right number (you must make sure that you have inserted the right amount of money for the number of copies that you are making.)

· You can make your copy lighter or darker than the original.

· You can change from A4 to A3 by clicking the A4 button and then selecting A3.

· You can make a double-sided copy (please note that you will still be charged for two copies!)

· You can copy both sides of an ID card onto the same sheet.

To reduce or enlarge the original click 100% and select from the options shown. Select Others for more options. Note : If you are enlarging an original to A3 make sure you select the A3 tray.

To make a double-sided copy choose from one of the options shown at the bottom of the screen. The left-hand option will copy from two single-sided originals. The right-hand option copies double-sided to double-sided.

To make the copy lighter or darker simply touch the Density level shown on the left of the copy screen. Move the indicator left for lighter, right for darker.

Copying an ID card.  From the Copy Screen, tick the ID card copy box. Press Start to scan the front of the card. You will be prompted to turn the card over. Make sure you move it to the dotted area, which you will see on the screen. Press Start again to complete the copy (Note: you will only be charged 15p for a single black and white copy).

If you get stuck at any stage just click the Reset button which you will see towards the top right of the copier screen. If you have any other questions at all, please ask a member of library staff.

For computer help from West Sussex Libraries visit our Digital Support web page.

This guide has been produced by West Sussex County Council Library Service © 2023.

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